GENERAL BOOKING CONDITIONS
- SHORT RENTAL
- PERIOD OF LEASE
- BOOKING PROCEDURE WITH BANK TRANSFER
- ONLINE BOOKING PROCEDURE
- RESERVATIONS MADE LESS THAN 60 DAYS FROM THE BEGINNING OF STAY
- CONDITIONS AND TERMS OF PAYMENT VALID FOR RESERVATIONS OF LEASES WITH MAXIMUM DURATION OF 4 WEEKS
- CANCELLATION NOTICE
- CANCELLATIONS VALID FOR RESERVATIONS OF LEASE WITH MAXIMUM DURATION OF 4 WEEKS
- STAY CANCELLATION COVER DUE TO LOCKDOWN
- CHANGES TO THE RESERVATION REQUESTED BY THE CLIENT
- RESPONSIBILITY AND COMPLAINTS
- WITHDRAWAL OF THE ORGANIZATOR
- USEFUL INFORMATION
- SMART HOSPITALITY: APP “EMMA” AND ONLINE CHECK-IN
- SERVICES AND EXTRA COSTS
- ARRIVAL AND DEPARTURE TIMES
- ARRIVAL AT THE PROPERTY
- ZER0DEP COVERAGE
- NUMBER OF GUESTS AND THEIR IDENTIFICATION
- INFANTS 0-24 months
- MAINTENANCE OF THE POOL AND PARK
- EXCEPTIONAL MAINTENANCE AND INTERVENTION
- TOURISM TAX
- RULES OF CONDUCT
- CIVIL AND GENERAL LIABILITY
- NATIONAL GUARANTEE FUND
- TREATMENT OF PERSONAL DATA
The rental of all the properties presented on the website www.emmavillas.com and included in the catalogue have the legal nature of “Tourist Lease” and will be concluded by EMMA VILLAS S.p.A. Unipersonale on behalf of the respective owners on their expressed authorization, according to the prices advertised on the website in compliance with the terms and conditions laid out in the private agreement stipulated with the owners themselves. On the website you will find the subdivision of the properties in two types PRIVATE STRUCTURE and RECEPTIVE STRUCTURE, both rented out for self – catering (completely accessorized properties, provided with linen and towels, but not with cleaning or personal care products.
According to the Italian national and regional laws, the denomination of Private Structure derives from the fact that the owners rent the property as a private individual and not as a company or accommodation facility with special hotel license or similar and therefore he cannot supply any additional hotel services (change of linen, midweek cleaning ecc.) during the guest’s stay, This in possible in the so called Receptive Structures. These services can be supplied only from third parties and directly paid by the guest on site. Moreover, in the private structures, when no guest are in, often the owner lives there, thus the rental is to be considered occasionally and not continuing and above all not as a business form. Being private houses and for holiday purposes, they do not have standards or categories recognized at an international level, but do reflect in the architecture and in the furnishings the local traditions and the personal taste of the owner, therefore it is normal – as it is common in the house we usually live in – that there can be some small flaws.
EMMA VILLAS S.p.A. Unipersonale deals with weekly rentals that run from Saturday to Saturday, for a maximum of 4 consecutive weeks for the same client, if considered in the agreement with the owner. During low and medium season it is possible to do short stays, or with arrival and departure days different from Saturday, but only in some receptive structures and with the approval from the owner.
Once the reservation request by bank transfer has been received (via website/e-mail/phone) and the availability for the requested period of the property verified, EMMA VILLAS will reserve it for the client by sending (via e-mail) the booking confirmation with the necessary bank details for the requested payment. The reservation is confirmed only when the payment within the established terms and copy of the bank transfer have been received. All the documentation is also available in the reserved area (accessible through the website).
For last minute bookings (within 60 days prior the arrival) you have to directly proceed with the reservation, which is in any case binding and validated by the copy of the transaction made within the expiry date, and confirmed at its reception.
The reservation request with bank transfer, if not confirmed by the client within the communicated expiry date and time, will be automatically cancelled by the system. The property will therefore be available and can be booked online again.
In order to complete the reservation and activate the insurance policy of all the participating people it is mandatory to complete the online check-in by accessing the link provided after booking.
The structures on the EMMA VILLAS website can directly be booked online by proceeding with the deposit payment by credit card. In this case the booking is confirmed when EMMA VILLAS will accept the payment and send the receipt/invoice for the payment itself.
At the moment of the acceptance of the option or reservation:
The clients will receive from EMMA VILLAS (via e-mail) the booking form with personal data of the client, amounts and expiry dates of the different payments (DEPOSIT/BALANCE), payment conditions in addition to the general booking terms. All the documentation about the reservations is also available in the reserved area (accessible through the website).
In order to finalise the booking and activate the insurance policy for all participants in the stay, it is compulsory to complete the online check-in at the Vikey link forwarded duly filled in.
For reservations made less than 60 days from the beginning of the stay, the clients have to proceed with a single payment of the total amount of the rental at the time of the booking. The terms of payment will be the same as those in the normal booking procedure.
The booking form contains the amounts and dates of the different payments due to complete the reservation, as follows:
- To be paid at the time of booking: 30% as DEPOSIT calculated on the rental listed price, plus 3,0% as EV Reservation fees.
- To be paid within 60 days prior to the beginning of lease: 70% as BALANCE to be paid by bank transfer or credit card.
The rental prices include the EuropAssistance Insurance to cover the expenses in case of booking cancellation (please read the “Cancellation Insurance Conditions“).
The Reservation fees (3,0% of the rental price) include:
a) Booking management fee
b) Emma Villas Commissions;
c) Customer Service 8.30 a.m. – 8.00 p.m., 7 days a week.
Upon receipt of the deposit Emma Villas will send to the clients, by e-mail:
- Booking confirmation;
- Insurance Membership Card valid as activation of the Europ Assistance Insurance Policy (included in the final price of the reservation), which covers the expenses in case of cancellation of the stay for documentable and verifiable reasons.
- Link to the form that the client must fill out with the names of all participants. The inclusion of names is required. The insurance policy will be valid only for the holder of the reservation and for the participants included in the form. It cannot be considered valid for the participants not included.
Upon receipt of the balance Emma Villas will send to the clients, by e-mail, the documentation regarding the reservation:
- Directions to reach the property booked;
These documents will be also available on the Reserved Area of the client, on the EMMA VILLAS website.
NB: All payments for bookings will be regulated and accepted exclusively in EURO.
*Except special terms and conditions, specified at the moment of the reservation.
The present contract under Article 32 of the Tourism Code does not provide the right of withdrawal pursuant to the Legislative Decree of 6 September 2005, No 206 for contracts concluded at a distance. However, cancellation of the booking is possible, and must be sent in working days (Monday to Friday from 09.00 to 19.00) prior the arrival, which does not include the day of arrival itself and the one of the notification itself. The notification must be sent through the Reserved Area, pressing “Request Cancellation” in the booking details.
The cancellation of a booking, even if replaced by another one, has the following penalties:
- 30% of the total price (rental price for the booked period) plus EV Reservation fees in the case of cancellation of reservation notified before and not later than 60 days prior the beginning of stay;
- 60% of the total price (rental price for the booked period) plus EV Reservation fees in the case of cancellation of reservation notified between the 59th and the 30th day prior the beginning of stay;
- 80% of the total price (rental price for the booked period) plus EV Reservation fees in the case of cancellation of reservation notified between the 29th and the 15th day prior the beginning of stay;
- 100% of the total price (rental price for the booked period) plus EV Reservation fees in case of cancellation of reservation notified within 14 days of the beginning of stay.
*In case of cancellation of the stay for documentable and verifiable reasons, these penalties can be covered by the EuropAssistance Insurance policy signed at the reservation time, as regulated by the “Cancellation Insurance Conditions“.**The “EV Reservation fees” are never refundable.
For leases superior to 4 weeks, where possible and in receptive structures, the terms of payment and cancellation and the deposits will be subject to changes that will be notified with the relative documents at the time of the request/booking.
For stays of this duration Emma Villas recommends the guest to make an inspection at the villa, prior to the final confirmation of the reservation.
Before the final confirmation of the booking, especially for stays superior to 4 weeks, the customer can rquest a personal inspection at the villa of his own interest. The customer is always required to read carefully and accurately descriptions, prices and technical information of the property, described on the website emmavillas.com. The customer can also ask the property plans to the booking operators or any other information not included in the pages of our site.
The reservation price includes the special Stay Cancellation Cover due to Lockdown, which protects the customer and his travel companions in the event that he is forced to cancel his stay in the 30 days prior to the scheduled check-in date, due to the occurrence of at least one of the following Covid-19 epidemic containment measures officially imposed by the Governments/competent authorities:
- National Lockdown in Italy: provision officially imposed by the Italian government, that sanctions the closure of the national borders; this measure, limiting free movement of people, decrees the objective impossibility for the foreign client to travel to/from Italy;
- National Lockdown in Client’s Country of residence: provision officially imposed by the government of the country of residence of the client holding the reservation and / or residence of one of the other travel participants, provided that their details have been correctly entered, at the time of booking, in the appropriate form of the participants’ registry; this measure sanctions the closure of the national borders and free movement of people, decreeing the objective impossibility for the foreign client to travel to/from Italy. To make this coverage effective, the personal data of all customers must be correctly entered, at the time of booking, in the appropriate form of the participants’ registry. Upon the occurrence of this case, the customer must send an apposite certificate certifying effective residence in the country affected by this restrictive measure;
- Local Lockdown in the Municipality or in the Area in which the booked Villa is located: provision officially imposed by the Italian Government or by other competent authorities, which establishes the closure of the municipal territory or of a specific and delimited area in which the booked villa is situated, limiting the free movement of people and thus decreeing the objective impossibility for the client to reach it for his stay;
- Italian Local Lockdown in the Client’s Municipality or area of residence: provision officially imposed by the Italian Government or other competent authorities, which establishes the closure of the municipal territory or of a specific and delimited area in which the customer holding the reservation and / or one of the other participants in the trip are resident, limiting the free movement of people and thus decreeing the objective impossibility for the clients to leave their residence area to reach the villa booked for their stay. To make this coverage effective, the personal data of all customers must be correctly entered, at the time of booking, in the appropriate form of the participants’ registry. Upon the occurrence of this case, the customer must send an apposite certificate attesting to actual residence in the locality affected by this restrictive measure.
All types of provisions not listed above are excluded from this coverage, including, by way of example only:
- mandatory quarantine of the client upon his arrival in Italy and/or his return, even though imposed by the competent authorities;
- local lockdowns and/or restrictions in areas in which the booked villa is not located; − local lockdowns and restrictions in the area in which the arrival/departure airport and/or station is located;
- closure of the arrival/departure airport and/or station;
- cancellation/delays/postponement of booked flights;
- cancellation of events and / or any activities previously purchased and reason of the holiday;
- client’s fear of travelling/personal reasons;
- causes not related to the Covid-19 health emergency;
- unofficial restrictions and containment measures and which are not issued by competent authorities.
With this coverage, the customer who cancels due to one of the four restrictive measures covered by the coverage is entitled to receive the refund of the amount already paid (excluding EV booking fees which are never refundable). The refund will be made by Emma Villas within 60 days of the scheduled check-in date.
(Bookings confirmed through the use of vouchers issued during the Covid emergency are not covered by the Cancellation Cover due to Lockdown.
The Stay Cancellation Cover due to Lockdown is valid for bookings made from November, 4th 2020 and is not retroactive).
Emma Villas does not recognize as ground for complaints, refund requests or changes to the reservation, the lack of possession of the green pass / green certification or any other certification (required by national or local Authorities) by the holder of the reservation and / or the travel companions. Each customer is responsible for verifying that the own Green pass / certification is valid for the entire duration of the stay.
Changes requested on the property after a reservation has been confirmed, do not bind EMMA VILLAS in the event these cannot be met. EMMA VILLAS will do everything to satisfy the client’s need, however, any changes or modifications, if accepted by EMMA VILLAS, will entail a fixed charge of Euro 50.00 for the client. In the event of a request for changes subsequent to the booking confirmation, a penalty will be applied, which may vary according to the season booked and established in agreement with the owners, in the event of: a) moving the booking to the version that has fewer sleeps compared to the one previously booked (on structures that have two or more versions); b) reduction of the length of stay (total number of nights); c) the new reservation is confirmed in a different season from that previously booked.
All the properties listed in the EMMA VILLAS catalogue and on the website www.emmavillas.com have been examined and photographed by Emma Villas. The descriptions published by our company correspond to the state of the properties at the time of the visit and acquisition, and have been written in the most truthful way.
What EMMA VILLAS offers the clients, is a way of life: the possibility to experience and learn the habits and customs of the local population by spending a holiday in private houses which represent Italian tradition and history and which do not respond to the categories internationally recognized, but follow the personal tastes of the owners. Any minor deficiency related to the characteristics of the architecture and traditions of the location cannot be considered as a ground for complaint.
EMMA VILLAS cannot be held responsible in case the property does not match the personal liking of the client, since the client has signed the contract, which it is clearly requested to carefully read the property’s detailed page in all its parts. Moreover Emma Villas provides thnbsp;e clients with all the pictures, descriptions, videos, maps and detailed information about the property booked.
In case of people with disabilities, or limited mobility we would like to point out that some of the structures, even if they contain bedrooms and bathrooms adapted for disabled guests, are country houses, with all the limitations and architectural barriers. Also, where children are present, we advise you to pay attention to the descriptions and photographs of the properties and to request further details to the Emma Villas operators in order to ensure that the chosen property is suitable. Emma Villas cannot be held responsible if the client has not read the detailed description of the site correctly, has not requested the floor plan of the property or not contacted the booking operators for further information.
Before the final confirmation of the booking, the customer can also request a personal inspection at the villa of his own interest.
In the case of cancellation of bookings of 3 or more weeks full refunds are not expected.
The criteria adopted by EMMA VILLAS in the choice and selection of the structures are based on the identification of the features and accessories that can guarantee a good degree of comfort responding positively to the needs of an international public.
If upon arrival, or during the week the client should note serious inaccuracies in the description of the property, or if a problem should arise that he is not able to solve or minimize, the client can contact the EMMA VILLAS Customer Service Office, by calling +39 0578 1901599 or +39 0578 1901639 during office hours from Monday to Friday (8.30 a.m. – 9.00 p.m.), on Saturday and Sunday (9.00 a.m.- 8.00 p.m.), or the Customer Service number provided together with the final documentation. The client has to confirm the complaint by writing within 12 hours from the arrival at the property or from the acknowledgement of the problem via fax (+39 0578 1901627) or via e-mail ([email protected]). EMMA VILLAS will endeavor to solve the problem as quickly as possible to ensure guests a pleasant stay at the reserved property.
EMMA VILLAS, however, reserves the right for their representative to verify on site and during the stay of the holidaymakers the reasons for the complaint and any inaccuracies of the owner, both inside and outside the property. If a client should present EMMA VILLAS a complaint after the end of the stay, no form of refund will be recognized. Clients have no right to be refunded, unless they have contacted our office or representatives during their stay in one of our properties.
Furthermore, no refund will be recognized to clients who leave the structure on request of the owners due to lack of notification regarding people in excess or the presence of animals (the number of people in excess and the presence of animals must always be notified to Emma Villas and accepted by them in agreement with the owners) or in the absence of payment of the security deposit requested on arrival.
No form of refund will be given to clients who, in case of misunderstandings or problems, leave the property without prior written notice to Emma Villas, or to clients who decide to leave the reserved property earlier, with no valid reasons or serious inconvenience. No form of refund will be given to clients who decide to leave the property earlier without giving Emma Villas written explanation and justification in advance, or who have not properly consulted the website and have found conditions not appropriate to them, or without giving the representative of Emma Villas the chance to extenuating circumstances.
Emma Villas does not recognize as grounds for complaint ascribable to Emma Villas or the owner: weather conditions, presence of local fauna, mosquitoes and insect bites (the presence of “wandering” animals may occur considering the geographic location of the structures, especially if the location is in isolated areas and/or in the countryside).
Emma Villas does not recognize as grounds for complaint the lack of electricity, gas or water if this depends on government agencies, external circumstances or due to force majeure.
Emma Villas also, unless otherwise noted in the booking documents, cannot guarantee the potability of the water in the properties.
Emma Villas declines any liability for possible inconvenience caused by third parties, i.e. maintenance of of public roads or restoration of buildings or similar in proximity to the rented properties. Moreover, the owners and EMMA VILLAS, refuse any responsibility for personal items and/or of value left unattended inside the property, especially if no preventive measures have been taken.
Refunds, if and when due, will be made at the end of the tourist season (no later than the end of December of the current year)
N.B. Covid-19 and certifications required:
Emma Villas does not recognize as ground for complaints, refund requests, voucher or changes to the reservation, the lack of possession of the green pass / green certification or any other certification (required by national or local Authorities) by the holder of the reservation and / or the travel companions. Each customer is responsible to verify that the Green pass / certification is valid for the entire duration of the stay.
In the event that EMMA VILLAS is forced to cancel the clients’ booking for reasons beyond their control or for reasons of force majeure, they will allocate, in agreement with the client, a new property with the same requisites of or the same standard level of the one previously booked. In the event that the price of the new property is less than the previously booked property, EMMA VILLAS will arrange for a refund in favor of the client equal to the difference, whilst in the event that the price of the new property exceeds by 10% the sum paid by the client, the client, by accepting the proposed property, will be required to pay the difference of the higher price.
If the client accepts the substitution of the property following his complaint, he does not have to ask and/or expect anything, neither from Emma Villas or from the owner of the property previously booked and then substituted.
If the parties fail to agree to the substitution of the property, after receiving the written cancellation of the contract from the client, EMMA VILLAS will refund the amount paid less the registration fee. In no case will Emma Villas pay hotel bills or of other kind of accommodation.
ROADS and distances: the structures of Emma Villas are mostly country houses, located in uncontaminated and quiet places; this is the reason why the roads leading to the properties are often unpaved, sometimes not very large, and in some cases quite steep or uneven.
EMMA VILLAS tries to be exact in describing the roads and the distances of the properties from the towns/villages and in giving advice on what kind of car to use. We therefore kindly ask clients to carefully read the property’s profile on the website (in the part “Location and Map) in order to check the description of the road. This section also provides a satellite map “Google Maps” where you’ll be able to see the exact position of the structures and in most cases, even the access roads to the properties.
EMMA VILLAS cannot be blamed for adverse weather conditions which make the roads more difficult to travel on or if the clients are not expert in driving on unpaved roads. Moreover, Emma Villas is not liable if the client has not carefully read everything on the emmavillas.com website, as required and signed at the moment of the booking, overlooking special advices.
For the online check-in, Emma Villas provides the customers with “Emma”, a multifunctional web-app, developed in collaboration with the company Vikey S.r.l. The customer, in proximity of the date of arrival at the structure, receives a reminder email with a link, by clicking on which the guest is automatically directed to a digital page where has to insert the personal data (if not previously entered) relating to all travel companions. The customer, through “EMMA”, can be required to pay any extra expenses, eventually specified in the property page and in the documents of the villa booked, not included in the booking price already paid, such as, for example, the flat-rate costs related to energy electric, heating, extra cleaning for pets. Through the app, the customer also has the possibility to purchase additional services, extra hotel services, book experiences etc. Always through “Emma” the customer is required to pay, where applicable, the tourist tax (Article 4 of Legislative Decree No. 23 of March 14, 2011).
SERVICES AND EXTRA COSTS
Every property’s profile, in the section dedicated to the prices, clearly displays what is included and what is not included in the rental price. The additional services, as extra cleaning or change of linen (where it is possible to offer these services), are on request and can be booked 60 days prior the arrival. After that term, the confirmation is subject to the availability of the supplier.
Heating and electricity cost (where required): The cost can be a flat rate (fixed weekly) or can be calculated on the basis of consumption, according to the rates in effect at the time of stay. The cost, in the event that it is a flat rate, must be paid at the time of online check-in through the Smart Hospitality service provided through the “Emma” app; in the event that heating and electricity have to be paid according to consumption, the relative cost must be paid by the customer directly on site to the owner or to a manager of the structure upon departure.
Use of the heating and air conditioning: The use of heating and air conditioning, in regards to temperature and period of use, is regulated by laws which vary from region to region. In general, heating can be used from November to April, for a maximum of 8 hours a day, whilst air conditioning can be used during the summer months. (The regulations regarding the on and off period and temperature varies from region to region). Clients must follow these rules without fail.
USB for internet connection: Emma Villas and the owners of the structures in which internet connect is via USB key are not liable for any malfunction caused by technical problems for which clients are advised to refer directly to specialized centres in the area. In regards to the ADSL and WiFi connections (the subscription is made independently by the owners) in mostly private structures, in the countryside and in areas far from the town centres, and for not broadband connections, slowing downs or malfunctioning can occur and be caused by atmospheric agents, network instability, and/or causes not attributable to Emma Villas or to the owner. In case of malfunctioning the owners will do their best in order to solve any inconvenience, but we would like to specify that some connections could not be proper for works requiring the download of a big amount of megabytes. The connection of several devices at the same time can be the cause of a service malfunctioning.
Electric car charging. It is not permitted to charge electric cars in the absence of a specific charge point and without the consent of Emma Villas and/or the owner of the booked facility; in the event of failure to comply with this rule, the client will be required to pay any extra costs resulting from the use for the charging and any structural damage caused to the electrical system and/or to the property.
On arrival and departure days the expected arrival times are between 4.00 pm and 7.00 pm, unless otherwise specified in the property information sheet. The customer is recommended to communicate their arrival time at least a week in advance so that the owner or his representative can be on site to welcome the client and facilitate his admission. This communication can be made through the “Emma” web-app or through the Reserved Area, where clients can fill in the Check-In information which will be sent directly to the owner. In the event the arrival is later in the evening and after 08.00 p.m., Emma Villas will facilitate the arrival of the clients at the reserved property, trusting in the collaboration of the owners who may require an extra charge for a late check-in. Any changes regarding the date and time of arrival must be notified to EMMA VILLAS via e-mail or by telephone to the numbers on the final travel documentation (owner, Emma Villas office or Customer Service) in order to better organize the check-in. If the owner will not be informed about a possible delay notified on the arrival day and is not able to accept the “late check – in”, the client will bear the cost of an overnight stay at a different structure to that booked with EMMA VILLAS, without requiring anything from Emma Villas or the owner, who will in any case do their best to satisfy the client. Departure from the property will be in the morning before 10.00 am, allowing access to the owner to check the state of the property and to the cleaning staff to put the house in order at least an hour before the announced departure time. In the event that guest’s check-out before 08.00 am the owners, at their discretion, may require an extra charge which will be indicated at the time of the request for early check-out. The departure time, however, must always be communicated at least 12 hours beforehand to the owner or property manager.
On arrival at the property clients are asked to present their entry voucher and valid ID (passport or identity card) to the owner or his representative for registration as required by Italian law, if not communicated before in the reserved area of each client through the National Security Form. Without these documents access to the property will be at the discretion of the owner.
Zer0Dep Coverage, whose payment is mandatory at the time of booking, allows the customer not to pay the security deposit on the balance or on arrival and to have EuropAssistance coverage in case of accidental damage to the property during his stay (up to to the maximum value indicated and with the limitations envisaged).
The cost (and the related maximum limit) is defined for each property by Emma Villas, is published on the relevant property page of the site and is explicitly indicated during the booking process, before any purchase confirmation. The coverage starts from the moment the tenant receives the keys to the property and ends when he returns them at the end of the stay. Before leaving the property, it is necessary that the owner of the property checks with his guests that the state of the property is unchanged from the time of check-in. If during the rental of the property during the stay, accidental damage to the property occurs, EuropAssistance indemnifies the costs that the owner incurs for the replacement or repair of the damaged goods.
In the event of accidental damage caused by customers, the owner must sign the relevant form indicating any damage that has occurred with true, exact and complete statements. In this case, the customer, in order to be insured and have the owner proceed with the opening of the claim to the EuropAssistance company, is required to sign the form for acknowledgment and confirmation of the damage caused, after which nothing else will be requested from the customer. The policy provides for a relative deductible of € 100.00: claims of a value equal to or less than this amount will not be considered, those of a higher value will be considered in full.
Are excluded claims caused or dependent on: a) willful misconduct are excluded from coverage; b) failure to comply with the rules indicated in the lease contract signed with the Contracting Party of the Convention; c) natural and atmospheric events of an extraordinary nature; d) war, invasion, military occupation, insurrection, revolution, confiscation or requisition, strikes, riots or popular movements, looting, acts of terrorism and vandalism; e) transmutation of the nucleus of the atom, radiation caused by the artificial acceleration of atomic particles. f) caused by frost, humidity, dripping, lack of or insufficient maintenance, fire, explosion and bursting; g) theft; h) caused by wear; i) breakage or damage to collections, collections and works of art in general; l) due to defects for which the manufacturer or supplier must respond by law or by contract; m) which occur in premises used for offices, commercial operations and industrial activities; n) loss or damage to furniture not belonging to the owner. Also excluded are: o) rentals not for tourist purposes; p) the cleaning costs
At the time of booking, clients are required to enter the names and ages of the people who will be staying in the property in the Public Security Form, which can be seen and filled out on the reserved area of the website, for the communication of people present to the competent authorities. On the form of each property, on both web and catalogue, a maximum number of people that the structure is able to accommodate is indicated. This number (adults – children – infants) may not be exceeded in any way. In the case of changes in the number of people present or in the arrangement of the bedrooms upon arrival, if the owner has not been previously informed by the Agency, and has not accepted any changes, he will not be required to respect them. Should it be in his power to satisfy the clients, they will still be obliged to pay the required supplements.
Events in the villa: Only certain properties are suitable for hosting events, therefore Emma Villas, for any particular request and before making any booking, always recommends contacting the Booking Office by phone at 05781901639 or by writing to [email protected]. The realization of any type of event is subject to Emma Villas approval, therefore the request must be expressly made by the client sufficiently in advance and must be formally approved by the company; in case of approval the clients have to pay the extra costs based on the number of people present at the event (and based on all other particular requests or necessity). Without formal authorization from the company and the owner of the structure, it is not permitted to organize events in the villa (birthday or anniversary parties, weddings, private parties, etc.) and it is therefore not permitted to organize catering, music and other banqueting services that require external staff.
Emma Villas will be happy to provide cribs, cots and highchairs for the children. Most of the houses offer the first cot, which is free of charge. For additional cots there is a cost of Euro 60.00 each per week. Emma Villas requires the communication of the number of cots required through the Booking Form and at least 30 days prior to arrival. Children who fall into this category are infants under the age of 2.
Each property information sheet indicates whether pets are allowed or not. At the time of booking the client is required to communicate any pets he will be bringing with him, indicating the number and size. The owner can refuse access to clients who bring pets without having notified it at the time of booking or can refuse to accept pets when the number seems excessive for the property. Charge for extra cleaning will be required on site.
Initial and final housecleaning are included in the rental price unless otherwise specified in the house information sheet published on the website and in the catalogue. The weekly housecleaning (applicable on receptive structure only) does not include cleaning the kitchen and waste disposal. Properties must be returned in good hygienic conditions in all parts and accessories. If not, the client will be required to pay the owner or his representative the cost needed for cleaning. If the guests do not dispose of waste from the property the owner or his representative may ask for an additional charge for this service. The kitchen must be left clean and tidy. If, for any reason, including time, guests cannot clean the kitchen and the furnishings/fittings before their departure, the owner will be entitled to request an extra charge for it to be cleaned.
The pools will be open in the periods indicated on the information sheet of each property (opening in low season will be regulated according to the weather conditions). Any pool opening outside the indicated period will be agreed with the owner and will require payment of an additional charge.
The gardeners and property managers in general constantly work hardly in order to keep the park in excellent condition at all times (with green and regularly watered lawns, cut grass, manicured flowers, etc.). However, it should be noted that the state of the lawns of the properties may not comply with the photos published on the site in the event of periods of severe and prolonged drought and / or in the event that there are municipal / government ordinances that rationalize or prevent the consumption of water for irrigation uses. In this case, Emma Villas cannot be held responsible for any pejorative state of the gardens.
In the event of exceptional maintenance or intervention essential for the smooth running of the holiday the clients may not in any circumstances prevent access of the owners or the managers of the facilities to the property or the house. It is understood that the owners will always provide prior notice and will require the presence of the guests themselves, it being understood that where guests cannot be present during the work progress, the owners or their representatives can however enter the houses, if necessary, to carry out any repairs.
Based on the provisions of art. 4 of the Legislative Decree n. 23 of 14 March 2011) Italian municipalities with a prevalent tourist vocation can apply for the tourist tax, intended to finance interventions in the field of tourism including those in support of accommodation facilities, the maintenance, use and recovery of cultural and environmental assets, as well as local public services. The tax is applied to each overnight stay (i.e. for each person and for each night), and the amounts (generally between € 0.50 and € 5.00 per person per night) are established by the Municipality to which the booked property belongs; there may be any exemptions (such as for children under 14, disabled people, etc.). The tax, if provided by the municipality of the property, can be paid with the smart hospitality service via the “EMMA” web-app, during the online check-in phases.
Guests are kindly requested to comply with the standards of conduct in force in our Country, regarding good behaviour, and to have great respect for the owner and the structure in which they are staying. It is forbidden to move furniture around in the house, to take furniture and furnishings outside the house and/or to use them in a different way to which they should be used. In the event in which a guest does not respect the standards of good behaviour and this results in damage to the structure or the furnishings therein or to the outdoor equipment regarding the garden and pool, the owner will have the right, at his sole discretion, to consider the lease terminated via verbal communication to the guest and copy in writing to the agency and ask for the immediate removal of the client from the property with the right to appeal also to the police.
EMMA VILLAS denies any liability in the case of disputes between the client and owner. In the event of legal action the owner will provide the client with information about the competent court.
In accordance with Italian Law and European Community Law regarding guarantees for clients of the tourism sector and with the Regional Law no. 16 of 08/02/1992. Emma Villas S.p.A. has stipulated the following insurance policy:
Civil and general liability: GENERALI ITALIA S.p.A – Polizza n. 761443833
This insurance covers the civil liability of Emma Villas S.p.A. – Via Duccio di Buoninsegna, 22 – 00142 – Roma, Italy – in their role as organizer and broker of travel and accommodation. This insurance has been stipulated in accordance with the C.C.V. (Convenzione Internazionale sui Contratti di Viaggio) and the Directive CEE 90/314 assimilated by the Law No. 16 of 08/02/1994 of the Regione Toscana.
The National Fund (art. 100 of the new Consumer Code established on Oct. 25th 2005) was instituted to protect consumers travelling in case of insolvency or bankruptcy of the vendor (tour operator or travel agent) and allows a reimbursement to the consumer for the price paid for the trip (the reimbursement is limited to the part of the trip paid and not yet used). In order to access the National Fund consumers must rely on the “legislative decree” of the President of Ministers nr. 349 dated July 23rd 1999. National Fund based on art. 21 of the legislative decree 111/1995 instituted in the Presidency of the Council of Ministers.
Personal data and other elements acquired by our Agency during the course of the assignment, will be subject to secrecy and will be treated in compliance with the privacy and the rights of the person through the systematic application on our part of appropriate measures of protection and guarantee prepared both for paper and electronic processing of data and measured to the specificity of the data itself (simple personal data or sensitive or judicial data). Pursuant to the effects of the Legislative Decree 196/03 we inform the client that his personal data will be processed only for purposes determined by the contract for such purposes (including for accounting and administrative purposes). Please also be advised that such data could be used for commercial and promotional activities pertaining to the services provided by Emma Villas, for this last use consent for treatment is required. The absence of the Client’s consent will not allow our Company to use the personal data to conduct commercial activities.
All the Emma Villas documents are written in Italian and English (used as the official International language), all rules and regulations are determined and enforced by Italian Law.
Emma Villas Registered Office: Via Duccio di Buoninsegna, 22 – 00142 – Roma, Italy
Emma Villas Headquarters: Zona P.A.I.P. – Località Le Biffe – 54043 Chiusi Scalo (Siena), Italy